Notion is a well-liked challenge administration software program identified for its pages and blocks, representing various kinds of workflows from weekly to-do lists and product roadmaps to situation trackers and gross sales pipelines. Whereas many companies profit from the app’s sturdy options, some search for Notion alternate options as a result of it lacks sure capabilities, together with exercise logs, superior reporting, real-time communication, and useful resource administration.
A few of Notion’s options, like milestones, aren’t intuitive and require additional charges. Furthermore, its synthetic intelligence (AI) instruments can be found as an add-on solely. On this article, we’ll discover the perfect Notion alternate options providing sturdy functionalities Notion lacks in addition to the perfect use instances for every:
monday.com: Finest for complete challenge administration
ClickUp: Finest for distant collaboration
Zoho Initiatives: Finest for useful resource planning
Trello: Finest for Kanban-based workflow administration
Asana: Finest for native third-party integrations
Wrike: Finest for synthetic intelligence instruments
Notion & Finest Alternate options at a Look
monday.com: Finest for Complete Challenge Administration
What We Like
Limitless paperwork and a most of 1,000 board objects within the free plan
Customizable notifications characteristic is offered throughout all plans, together with the free model
Limitless visitor entry
The place It Falls Behind
Exercise log within the free plan is restricted to every week
Uptime service degree settlement (SLA) is locked behind the most costly plan
Integration and automation actions aren’t out there within the free and entry-level packages
Learn Our monday.com Overview
How It Compares to Notion
Whereas Notion doesn’t supply a typical service degree settlement, monday.com supplies a 99.9% uptime assure in its most costly plan.
Notion options over 70 integrations. monday.com connects with 200+ third-party apps.
In contrast to Notion, monday.com has an exercise log, which reveals all of the adjustments that occurred on the board and once they occurred.
monday.com encompasses a map view, whereas Notion doesn’t.
monday.com is the perfect general Notion different, providing the sturdy challenge administration options that Notion lacks, together with exercise logs, superior reporting, and useful resource planning. With its Enterprise plan, you’re in a position to monitor all of the board adjustments as much as the final 5 years. Its reporting dashboard options 30 widgets, together with charts and a progress battery, that will help you higher perceive your challenge standing and recalibrate crew efficiency.
On prime of that, monday.com has built-in workload views and time monitoring, enabling managers to allocate sources extra strategically. The platform makes for an important collaboration software, as crew members are in a position to create limitless boards, assign limitless duties, and embed related paperwork for every activity.
Nevertheless, word that monday.com has restricted options within the free plan, with solely every week of exercise log and 500MB of file storage. Asana, one other wonderful Notion competitor, has extra sturdy capabilities in its free model, together with limitless exercise logs and file storage.
monday.com Month-to-month Pricing at a Look*
Free: Most of two seats, as much as three boards and 1,000 objects, 500MB of file storage, one week of exercise log, and whiteboard collaboration
Primary: $10 per consumer for limitless seats, boards, and objects, 5GB of file storage, and 20-plus column sorts
Commonplace: $12 per consumer for 20GB of file storage, six months of exercise log, Zoom integration, visitor entry (4 friends billed as one seat), and 250 integration and automation actions
Professional: $24 per consumer for 100GB of file storage, one 12 months of exercise log, limitless visitor entry, 25,000 integration and automation actions, and dependency column
Enterprise: Customized pricing for 1,000GB of file storage, 5 years of exercise log, 250,000 integration and automation actions, and compliance with Well being Insurance coverage Portability and Accountability Act (HIPAA) requirements
Free trial: 14 days
*Pricing is for at least three seats. Save 18% by paying yearly.
monday.com Options
Arrange your challenge actions in chronological order through monday.com’s timeline. (Supply: monday.com)
Timeline view: See your duties unfold out in a chronological timeline to remain on prime of time-sensitive assignments. Customise the colours of activity teams for simple reference.
Portfolio administration: See the progress of every challenge in your workspace to shortly determine which of them are lagging behind. This characteristic additionally reveals the proportion of duties by standing.
Zoom integration: Conduct digital conferences with out leaving monday.com. Join your Zoom account to the app and have Zoom assembly IDs conveniently embedded in activity columns. With this, you’re in a position to bounce to digital periods simply.
ClickUp: Finest for Distant Collaboration
What We Like
Numerous challenge views, specifically listing, board, calendar, timeline, map, and workload
Free model provides entry to third-party integrations
Two-factor authentication is offered throughout all plans
The place It Falls Behind
Free model limits file storage to 500MB
Entry-level plan solely permits 100 makes use of of timeline view
Could also be difficult to navigate for some, given the abundance of options
How It Compares to Notion
The utmost file attachment on ClickUp is 1GB. Notion solely permits 5MB.
Each Notion and ClickUp characteristic milestones monitoring. Nevertheless, Notion provides it as a board template for a further cost.
ClickUp options Every part view, displaying all duties from totally different workspaces. Notion doesn’t have this characteristic.
In contrast to Notion, ClickUp allows companies to adjust to HIPAA.
In relation to distant crew collaboration, ClickUp is the perfect amongst Notion rivals. Other than varied customized challenge views, it has precious communication instruments, resembling immediate messaging, in-app video recording, and e mail.
Its chat characteristic helps @mentions and wealthy enhancing, permitting you to insert bulleted lists, code blocks, and banners proper throughout the messaging thread. The in-app video recording permits you to create demos with out a problem, whereas the e-mail software allows sending and receiving emails straight inside a activity.
ClickUp additionally options picture and PDF annotation, which hurries up sharing suggestions on firm property. Earlier than selecting ClickUp, word that it may well get overwhelming for some customers due to too many options. monday.com, our top-recommended Notion different, is your best option for an simply navigable challenge administration resolution.
ClickUp Month-to-month Pricing at a Look*
Free: Limitless duties and customized views, most of 5 areas, 100MB of file storage, sooner or later of exercise log, and 100 automation executions
Limitless: $10 per consumer for limitless storage and areas, 100 makes use of of timeline and workload views, 1,000 automation executions, column calculations, and native time monitoring
Enterprise: $19 per consumer for pinning customized fields, customized activity IDs, 10,000 automation executions, and granular time estimates
Enterprise: Customized pricing for white labeling, conditional logic on varieties, 250,000 automation executions, and customized Safety Assertion Markup Language (SAML) single sign-on
*Save as much as 37% by paying yearly.
ClickUp Options
Create actionable duties in ClickUp’s feedback part. (Supply: ClickUp)
Listing view: Arrange duties in an inventory format, grouped in accordance with standing or label. Within the default listing view, you’ll see the assignee and due date for every activity.
Bulk motion toolbar: Apply adjustments to a number of duties with out going by means of them one after the other. Some bulk actions allowed are transferring duties to a brand new listing or folder, setting statuses, and including tags.
Assigned feedback: Flip feedback into actionable duties. Point out colleagues liable for such assignments and allow them to tick off the Resolve field once they’re completed with the to-do’s.
Zoho Initiatives: Finest for Useful resource Planning
What We Like
Seamlessly integrates with different Zoho merchandise, like CRM and Assembly
Customized views and time monitoring can be found within the entry-level plan
Free model options doc sharing
The place It Falls Behind
Most space for storing is 120GB
Solely provides two paid subscription plans, in contrast to different suppliers with extra choices
Restricted third-party integrations
How It Compares to Notion
Zoho Initiatives’ month-to-month entry-level plan is priced at $5 per consumer, whereas Notion prices $10 per consumer.
Each suppliers characteristic a man-made intelligence (AI) assistant, however Notion provides it as an non-compulsory add-on priced at $8 per consumer, month-to-month.
In contrast to Notion, Zoho Initiatives permits companies to handle service degree agreements (SLAs) and automate associated actions, resembling assigning unresolved points to probably the most expert crew members.
Zoho Initiatives permits as much as 500MB of file attachments. Notion is restricted to 5MB.
If you would like a challenge administration app with sturdy useful resource planning instruments, Zoho Challenge is the perfect different to Notion. Its useful resource utilization chart helps managers determine unallocated and over-allocated sources. The not-allocated seems in grey, whereas the over-allocated is in pink. In the meantime, the greens within the chart symbolize the optimally allotted sources. With one look, you’ll have the ability to know how you can redistribute workload amongst crew members.
Zoho Initiatives encompasses a price range software as effectively, which shows the bills for various duties. It helps managers set a practical price range and alter methods when the funds run quick. In the meantime, the platform’s earned worth administration (EVM) makes use of metrics that examine the completed work and the deliberate work, enabling groups to manage prices and forecast the challenge’s completion date.
Whereas Zoho Initiatives is a good software for useful resource planning, it falls quick on space for storing, providing solely a most of 120GB. Different alternate options to Notion, like Asana and Trello, supply limitless file storage in all their plans.
Zoho Initiatives Month-to-month Pricing at a Look*
Free: Most of two initiatives, 5GB of space for storing, read-only Gantt chart, challenge and activity customized standing, and activity dependency (finish-to-start)
Premium: $5 per consumer for limitless initiatives, 100GB of file storage, 20 challenge templates, Gantt charts which can be editable throughout the challenge, activity length, and reminders
Enterprise: $10 per consumer for 120GB of file storage, 30 challenge templates, Gantt charts which can be editable throughout initiatives, workflow guidelines, essential path, and baseline
Free trial: 10 days
*Save $12 per consumer while you pay yearly.
Zoho Initiatives Options
Create easy-to-read Gantt charts on Zoho Initiatives. (Supply: Zoho Initiatives)
Gantt chart: Place challenge actions in a schedule format and see the chronological order of duties. Zoho Initiatives permits customers to set various kinds of dependencies amongst assignments.
Time monitoring: Measure the time it takes for crew members to complete assignments. This helps enhance accountability amongst crew members, particularly these in a distant work setup.
Recurring duties: Take away the guide work of assigning persevering with duties repetitively. At Zoho Initiatives, you’ll have the ability to set a recurring activity and configure its frequency.
Trello: Finest for Kanban-based Workflow Administration
What We Like
Cell system administration help for iOS and Android
Free plan options two-factor authentication
Integrates with 200+ third-party apps
The place It Falls Behind
Entry-level plan does not have desk and calendar views
Lacks built-in Gantt chart software
Not preferrred for complicated initiatives because it lacks superior options like sturdy reporting
How It Compares to Notion
Trello is extra inexpensive than Notion. Its base-level plan is priced at $5 per consumer month-to-month, whereas Notion prices $10.
In contrast to Notion, Trello permits free plan customers to create customized automations.
Trello options limitless exercise logs, whereas Notion doesn’t have this characteristic.
Each suppliers characteristic limitless storage throughout all plans, however Trello provides an even bigger file add restrict, with 100MB on the free plan vs Notion’s 5MB.
Among the many greatest Notion alternate options, Trello is our top-recommended resolution for groups preferring the Kanban strategy to challenge administration. Its defining characteristic is a clear, easy Kanban board with intuitive drag-and-drop performance. Add as many playing cards as you want and arrange customized fields on playing cards to show particulars distinctive to your challenge or enterprise. Create superior checklists inside activity playing cards to interrupt down complicated assignments.
Sadly, Trello isn’t a very good Notion different for large initiatives as a result of it doesn’t have superior options like native useful resource administration instruments. Zoho Initiatives is the higher resolution for useful resource planning and monitoring.
Trello Month-to-month Pricing at a Look*
Free: Limitless playing cards, built-in automation, limitless exercise logs, and third-party integrations
Commonplace: $6 per consumer for limitless boards, customized fields, and superior checklists
Premium: $12.50 per consumer for dashboard and timeline views, board collections, workspace-level templates, and domain-restricted invitations
Enterprise**: $17.50 per consumer for limitless workspaces, administration of third-party integrations, and public board administration
Free trial: 14 days
*Pay $5 and $10 just for Commonplace and Premium plans in the event you select annual billing. **Pricing is the estimated price for 50 customers. The plan is offered for annual billing solely.
Trello Options
Automate workflows with Trello’s Butler (Supply: Trello)
Butler: That is Trello’s automation software, permitting customers to set actions for particular triggers and situations. It connects with built-in apps, sending messages to Slack channels and producing new tickets on Jira.
Observers: When you have exterior challenge stakeholders who have to see the progress of duties with out essentially being concerned within the precise work, invite them as observers. These Trello customers are in a position to view boards, obtain information on playing cards, and touch upon duties. They received’t have the ability to transfer or edit playing cards, add information, and alter board settings.
Exercise log: See all of the adjustments that occurred in your board. Monitor who made the adjustments and once they have been utilized.
Asana: Finest for Native Third-party Integrations
What We Like
Limitless initiatives, duties, and exercise logs within the free model
Permits crew members to be shortly aligned on obligations with the challenge overview and transient
Multi-factor authentication is offered in all plans
The place It Falls Behind
Barely dearer than different suppliers
Customers should improve to the most costly plan to unlock native time monitoring characteristic
Steep studying curve for some customers
How It Compares to Notion
Each distributors present limitless file storage in all plans, however Asana has an even bigger attachment dimension restrict with 100MB. Notion solely permits 5MB.
Notion solely permits as much as two customers on the free plan, whereas Asana helps 15 customers.
Asana options exercise logs, whereas Notion doesn’t have this characteristic.
Asana has a built-in approval software, whereas Notion provides a template priced at $4.
Asana is the perfect Notion competitor when you should join your challenge administration app with third-party apps. Whereas Notion works with solely 70-plus platforms, Asana integrates with over 300 platforms, together with those most utilized by companies, resembling Microsoft Groups, Slack, Google Docs, Miro, and Webex. It additionally connects with area of interest apps for product administration, like Jira and Kissflow.
Other than being the perfect app for third-party integrations, Asana is a good free different to Notion due to the sturdy instruments it provides with out a paid subscription. Its free model consists of limitless duties, initiatives, messages, exercise logs, and file storage.
Nevertheless, one draw back of selecting Asana is that while you do improve to a paid plan, the charges are barely dearer than different suppliers. Strive different options like Zoho Initiatives and Trello, as their month-to-month entry-level plans solely price $5 and $6 per consumer, respectively. Each of those suppliers additionally make for wonderful free Notion alternate options.
Asana Month-to-month Pricing at a Look*
Primary: Free for limitless duties, initiatives, and messages, challenge overview and transient, and third-party integrations
Premium: $13.49 per consumer for activity dependencies, timeline, customized templates, workflow builder, and milestones
Enterprise: $30.49 per consumer for approvals, proofing, time monitoring, formulation, and workload
Enterprise: Customized pricing for customized branding, SAML, audit log, and cross-regional backups
*Pay $10.99 and $24.99 just for Premium and Enterprise plans while you select annual billing.
Asana Options
Mark paperwork as accredited on Asana (Supply: Asana)
Workflow builder: Automate your workflow to free your crew members from the menial activity of updating your challenge board. Generate a kind that turns submissions into duties.
Challenge overview: That is the primary tab in Asana’s fundamental menu, providing a chicken’s-eye view of the challenge. It particulars crew members’ challenge roles, key sources, and milestones, amongst different necessary challenge components.
Approvals: In case your challenge includes giving a inexperienced mild on totally different property, use Asana’s approvals software. It shows “Approve,” “Request adjustments,” and “Reject” buttons and makes it simpler to mark paperwork appropriately.
Wrike: Finest for Synthetic Intelligence Instruments
What We Like
Customized challenge views can be found within the base-level subscription bundle
Free model comes with nearly all AI instruments
Presents the branded workspace possibility
The place It Falls Behind
Doesn’t supply limitless storage like different suppliers
Entry-level plan caps the variety of customers to 25
Superior analytics is locked behind the most costly bundle
How It Compares to Notion
In contrast to Notion, Wrike options budgeting and useful resource reserving instruments.
Each suppliers characteristic extremely safe workspaces: locked areas on Wrike and personal teamspaces on Notion.
Wrike and Notion supply entry to software programming interfaces (APIs) in all subscription plans, together with their free variations.
Wrike’s free plan options AI instruments, whereas Notion doesn’t.
Wrike is among the greatest challenge administration apps like Notion, particularly for these desirous to simplify and streamline workflows by means of using synthetic intelligence (AI). Notion’s AI software is a paid add-on, whereas Wrike provides clever options as commonplace instruments in all its subscription plans, together with the free model. Its Generative AI robotically creates briefs and plans, dashing up the challenge initiation course of for groups.
Equally, it improves various kinds of content material, recognizing errors, enhancing the tone, and translating languages. On prime of those, Wrike’s AI suggests an inventory of duties primarily based on urgency and significance, making certain you don’t miss essential to-do’s. Its challenge danger prediction makes use of machine studying to forecast potential delays. This permits managers to make real-time changes to forestall these expensive setbacks.
Though Wrike is among the many greatest free alternate options to Notion, particularly in using AI, its entry-level plan solely permits as much as 25 customers. This can be a deal-breaker for some budget-conscious companies with extra crew members. On this case, it’s greatest to discover different options with no cap on the variety of seats, like ClickUp, Trello, and Asana.
Wrike Month-to-month Pricing at a Look
Free: Limitless customers, 2GB of space for storing per account, desk and Kanban views, good search, and generative AI
Workforce: $9.80 per consumer for 2 to 25 customers, 2GB of file storage per consumer, customized fields and statuses, dynamic Gantt chart, dashboards, and analytics view
Enterprise: $24.80 per consumer for 5 to 200 customers, 5GB of file storage per consumer, challenge portfolio administration, real-time experiences, and AI-recommended duties
Enterprise: Customized pricing for 5 to limitless customers, 10GB of file storage per consumer, and enterprise intelligence API
Pinnacle: Customized pricing for 15GB of file storage per consumer, superior analytics and information visualizations, budgeting, and useful resource bookings
Wrike Options
Get to work instantly after conferences with Wrike’s AI subtask creation. (Supply: Wrike)
Sensible search: Discover particular duties simply with Wrike’s sturdy search engine. The search outcomes will be sorted by relevance in accordance with the significance of key phrase location, time of the newest exercise, and precise search phrase.
Sensible replies: Reply shortly to messages by utilizing AI-recommended replies. The machine studying know-how generates these responses, because it analyzes statements in conversations.
AI subtask creation: There’s no have to revisit assembly notes to recollect the agreed-upon motion steps. Work on the duties instantly after the periods as Wrike’s AI robotically combs by means of assembly notes and generates duties from them.
How We Evaluated the Finest Notion Alternate options
To give you an goal evaluation of the perfect Notion substitutes, we listed standards factors that companies prioritize when on the lookout for challenge administration platforms. These embody accessible pricing factors, challenge planning and coordination options, easy-to-use software program, and customer support.
Be taught extra about these elements we utilized by clicking on the tabs under:
20% of General Rating
The price of every supplier’s entry-level subscription plan was a part of our pricing analysis, favoring these costing lower than $15 per consumer. We regarded on the variety of out there packages and gave extra factors to distributors with greater than three, as they can accommodate totally different enterprise sizes. These with annual billing and quantity reductions acquired larger factors.
25% of General Rating
Time monitoring and activity reminders have been included in assessing the challenge administration app’s basic options. Since safety and mobility are small enterprise priorities, we thought-about two-factor authentication and cellular apps in our analysis.
20% of General Rating
The area of interest options we checked have been calendar administration, milestone monitoring, and comma-separated values (CSV) and Excel information export. We gave larger factors to distributors with sturdy integrations.
10% of General Rating
Since not all challenge administration app customers are tech-savvy, we took under consideration the required degree of technical talent to arrange and function every software program resolution. We checked how intuitive every vendor’s interface is.
10% of General Rating
The suppliers with varied channels for help earned extra factors. We particularly regarded for dwell chat, cellphone, and e mail help. These with 24/7 customer support hours earned larger factors.
15% of General Rating
We thought-about the supplier’s standout options, ease of use, and worth for cash. We decided how well-liked they’re amongst enterprise circles by referring to third-party evaluate web sites.
*Percentages of general rating
Often Requested Questions (FAQs)
What’s the limitation of Notion’s free model?
Notion’s free model solely permits as much as 5MB of file uploads, seven days of web page historical past, and primary web page analytics. Whereas it options limitless use of pages and blocks for people, you solely get a restricted block trial in case you have a couple of consumer. Visitor collaborators are restricted to 10 people solely. You received’t have entry to non-public crew areas, customized database automations, and SAML single sign-on.
What’s higher than Notion AI?
A superb different app to Notion AI is Wrike AI, out there in all of Wrike’s subscription plans, together with the free bundle. Just like Notion AI, Wrike AI hurries up content material creation and improves writing. Nevertheless, it’s higher than Notion AI as a result of it provides highly effective insights for managing initiatives higher, resembling figuring out potential causes of delays and changing printed paperwork to digital information.
What’s a very free different to Notion?
The software program options talked about on this article are wonderful free apps much like Notion. In case your precedence is an easy-to-use platform, go for monday.com. When you’re after sturdy capabilities with out the extra price, take into account Asana, because it options limitless initiatives, duties, and messages in its free plan.
Backside Line
Though Notion is a good challenge administration software, it lacks necessary options like exercise logs and useful resource administration. Thus, it is smart to discover different software program options to supervise workflows and crew efficiency extra effectively.
Among the many platforms reviewed, monday.com stood out as the best choice, offering superior reporting and useful resource planning instruments, as much as 5 years of exercise logs, and sturdy collaboration options, like embedded paperwork and Zoom integration. Join its 14-day free trial at this time.
Go to monday.com
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