Whether or not you’re hoping to throw a birthday bash otherwise you wish to have your marriage ceremony in Nashville’s Music Row, this is without doubt one of the high cities for occasions within the US. The Southern appeal, country-music-loving crowd, and vibrant nightlife make it a enjoyable and alluring place to carry your occasion.
With over 16.8 million guests yearly, the competitors for the proper occasion venue is not any joke. You’ll be competing with locals in addition to with individuals coming in from out of city. That’s why it is advisable e book early and contemplate working with one of many many occasion administration firms Nashville hosts within the metropolis. These planners perceive what it takes to construct up your occasion from a easy concept to a tremendous, real-life expertise.
However, how do you discover the proper occasion planner? It begins with studying our favorites right here at Peerspace. At Peerspace, occasion planners and shoppers, like your self, can discover the proper venue to e book in your occasion. And, with one of many following high occasion administration firms, you’ll have the assist to make your occasion each bit pretty much as good as you count on.
To avoid wasting you effort and time (and countless scrolling), we’ve compiled an inventory of one of the best occasion planners in Nashville. These firms have been vetted and punctiliously chosen based mostly on components that make them legit.
Desk of Contents
How we curate our record of high occasion planners in Nashville
At Peerspace, we’re all about serving to you discover the right occasion planning firm to deliver your imaginative and prescient to life. That’s why we’ve handpicked some top-notch native occasion planners only for you.
We characteristic two sorts of trusted planners:
Featured Planners have efficiently hosted occasions in non-traditional areas and/or Peerspace occasion venues. They know occasion planning in and out and might help you take advantage of your chosen location.
Business Leaders are excellent planners who’ve impressed us with excellence in key areas, together with:
Shopper opinions throughout a number of platforms
Business awards and recognition
Robust, various portfolios with publication recognition
Skilled certifications and affiliations
A confirmed monitor document of delivering high-quality outcomes
Each planner on our record meets our excessive requirements for creativity, professionalism, and a focus to element. We frequently revisit this record to make sure we find out about one of the best on the market.
Featured planners in Nashville
The highest occasion planning firms in Nashville have a outstanding expertise for turning even probably the most unusual areas into extraordinary venues. Backed by years of business expertise, these professionals are well-equipped to deal with any sudden challenges which will come up. Whether or not you’re dreaming of a rustic band efficiency at your marriage ceremony or looking for a planner acknowledged in business publications—the place your finest moments may additionally be showcased—these are the specialists to depend on for distinctive assist.
1. Kelsey Rae Designs
Firm identify and founder/lead planner: Kelsey Rae Designs/Kelsey Angelotti
Specialty/area of interest: Multi-day, extremely curated experiential occasions and large-scale marriage ceremony weekends.
Notable tasks or signature fashion: Refined, trendy luxurious with customized rental design and trendsetting colour palettes and patterns. Talking about what units her firm other than others in Nashville, she says:
“I positively really feel like I stand out right here in Nashville, particularly, as I’ve a extra up to date/trendy design fashion and a refined strategy to luxurious. Every thing is simply the correct amount of “excessive,” and I like to play off distinctive colour palettes, patterns, leases, and many others. I additionally work intently with a rental firm on the town the place we customized buy sure key items for every of my weddings, and my shoppers can relaxation assured realizing they will be the trendsetters in our space and never simply repeating what everybody else is doing! No two weddings of mine are ever the identical, which I like!”
Pricing: For full service weddings, a minimal of $1,500 per individual. Customized packages can be found. Get a quote.
Why we love them: Kelsey’s up to date aesthetic and aptitude for just-the-right quantity of drama set her occasions aside in Nashville. No two weddings are the identical, and she or he collaborates with rental companions to supply one-of-a-kind décor. Featured in Individuals twice and revealed in over 50 on-line and print publications, Kelsey Rae Designs has been named Greatest Wedding ceremony Planners & Designers High Occasion Planner awards by Loverly.
2. W Occasions Co.
Firm identify and founder/lead planner: W Occasions Co./Khloe Jackson
Specialty/area of interest: “We focus closely on weddings and love working with our {couples} to create a marriage day that really displays them. We’re each design-driven and logistics-driven, combining these two pillars to make sure all the things runs easily whereas being fantastically crafted and a real reflection of the couple and their story main as much as their marriage ceremony day.
And, whereas weddings are our most typical occasions, we additionally plan welcome events, networking occasions, nonprofit occasions, or actually something that sounds enjoyable — I’m at all times excited to assist plan!”
Notable tasks or signature fashion: “I like working in non-traditional venue areas. It provides an additional degree of problem and creativity. You actually need to tailor all the things to that particular house. With conventional venues, it’s form of routine; occasions occur there on a regular basis, and issues are at all times achieved a sure approach. However I like the component of pondering exterior the field. Possibly it’s not a conventional venue, however we are able to make it an amazing house to host an occasion.”
Pricing: The W Occasions Co. crew welcomes shoppers with every kind of budgets and would like to discover how they will assist your imaginative and prescient—with out overstepping your spend. Get a quote.
Why we love them: Khloe brings each creativity and precision to each celebration with each logistics and design enjoying a task within the planning course of. With over 100 5-star opinions on Google, a characteristic in Carrots and Cake, and different press, they’re well-known and well-loved.
Why Peerspace: Khloe values Peerspace for its versatile, inventive areas that assist each design innovation and occasion performance, particularly when conventional venues fall brief. W Occasions Co. usually makes use of Peerspace areas for picture shoots, engagement events, or when different venues don’t have all of the facilities wanted.
3. Impressed Assist
Firm identify and founder/lead planner: Impressed Assist/Melinda Melton
Specialty/area of interest: Wedding ceremony planning and coordination in Nashville with a deal with personalization
Notable tasks or signature fashion: Occasions starting from rustic to trendy with a seamless, team-based planning course of
Pricing: Impressed Assist likes to put collectively quotes for shoppers with all budgets and would like to study extra about what you take into consideration in your occasion. Get a quote.
Why we love them: Proprietor and Inventive Director of Impressed Assist, Melinda Melton, works with a crew of coordinators and planners to make sure each occasion goes easily and as deliberate, whether or not the objective is a country marriage ceremony or a crisp, trendy afternoon occasion. See previous occasions on Instagram.
Business leaders in Nashville to look at
Nashville is a hub of creativity, so it’s no shock that there are such a lot of progressive occasion planners making a reputation for themselves. Listed below are a couple of standout firms we found in our analysis:
4. Laurie D’Anne Occasions
Firm identify and founder/lead planner: Laurie D’Anne Occasions/Laurie D’Anne
Specialty/area of interest: Luxurious weddings, together with full-service and “Oh NO!” rescue planning packages.
Notable tasks or signature fashion: Basic black and white weddings, elegant backyard celebrations, and out of doors luxurious occasions.
Pricing: Full-service and “rescue” packages accessible. Get a quote.
Why we love them: Laurie’s crew brings over a decade of expertise to the luxurious planning house, with choices that make even overwhelmed {couples} really feel assured. One factor we love? Laurie D’Anne has a easy quiz on its entrance web page that helps brides and grooms hone in on the main points they need for his or her special occasion. See extra on Instagram.
5. The Get Collectively Occasions Co.
Firm identify and founder/lead planner: The Get Collectively Occasions Co., based by Lauren Schaefer
Specialty/area of interest: “Month-of” marriage ceremony coordination and vacation spot marriage ceremony companies. Founder and lead Lauren Schaefer says that she and her crew work rapidly to iron out particulars and make your occasion go off with no hitch. See marriage ceremony occasions (together with pets) on the corporate’s Instagram.
Notable tasks or signature fashion: Pet-friendly weddings and award-winning coordination. They’ve received the WeddingWire Couple’s Alternative Award since 2018 and The Knot Better of Weddings Award since 2018 (and entered the Corridor of Fame). The Get Collectively Occasions Co. has been featured in Vogue, Cosmopolitan, The New York Occasions, CNBC, and different main publications
Pricing: Month-of coordination packages and add-ons accessible. Get a quote.
Why we love them: Lauren and her crew deliver fast pondering, reliability, and nice power to each occasion. They’re the go-to crew if you want seamless assist with a enjoyable, relaxed angle.
6. Elliott Occasions
Firm identify and founder/lead planner: Elliott Occasions/Tiffanie Elliott
Specialty/area of interest: Quick-notice occasions, luxurious weddings, and company celebrations.
Notable tasks or signature fashion: The corporate has been praised for short-notice occasions and luxurious weddings; their work spans from low- to high-budget occasions.
Pricing: Customized pricing is obtainable. Get a quote.
Why we love them: Tiffanie and her crew excel at turning tight timelines into flawless weddings. Elliott Occasions has been featured in Individuals, Southern Bride, Maharani Weddings, Inside Weddings, MunaLuchi, and Nashville Existence, if their photographs or identify appear acquainted. Its companies can be found for company occasions, events, and weddings. See extra on Instagram.
7. Erin Lynn Occasions, Inc.
Firm identify and founder/lead planner: Erin Lynn Occasions, Inc./Erin Pangerl
Specialty/area of interest: Weddings, with a number of service sorts accessible.
Notable tasks or signature fashion: Over 500 weddings deliberate, together with at Tennessee’s solely Forbes 5-Star Resort, The Hermitage.
Pricing: Get a quote.
Why we love them: Erin brings deep expertise, grace beneath strain, and a powerful community of vendor relationships to each occasion. Her portfolio spans luxurious lodges to rustic countryside celebrations. See her vary of luxurious, rustic and cityscape weddings on Instagram.
8. Fashionable Classic Occasions
Firm identify: Fashionable Classic Occasions
Specialty/area of interest: Colourful, joyful weddings with intentional design and enjoyable power.
Notable tasks or signature fashion: Elopements and vacation spot occasions.
Pricing: Full-service planning from $1,000–$2,000 per visitor.
Why we love them: MVE brings brilliant colours, dance flooring, and intentional design to weddings and occasions. Fashionable Classic Occasions handles a variety of occasion sorts, together with company and social occasions, weddings, and mentoring. MVE has been featured in Carats & Cake, Junebug Weddings, Type Me Fairly, and different publications. Discover MVE on Instagram.
9. Wildwood Occasion Co.
Firm identify and founder/lead planner: Wildwood Occasion Co./Kris Wooden
Specialty/area of interest: Rustic, heat, and welcoming weddings in Nashville and past.
Notable tasks or signature fashion: Weddings; she’s identified for considerate occasion circulation and stress-free planning.
Pricing: Gives full, partial, and day-of planning companies. Get a quote.
Why we love them: Kris works with a crew of two different assistants and has had her firm featured in The Knot (Better of Weddings 2021, 2022, and 2023), Fashionable Weddings, and Nashville Voyager. See extra on Instagram.
10. Imaginative and prescient in White Occasions
Firm identify and founder/lead planner: Imaginative and prescient in White Occasions, led by Alex
Specialty/area of interest: Backyard and countryside weddings with a pet-friendly twist.
Notable tasks or signature fashion: Weddings, together with all the things from backyard affairs to rustic, countryside weddings.
Pricing: Month-of coordination and full planning accessible. Get a quote.
Why we love them: Imaginative and prescient in White Occasions is extremely organized, and their employees is charming. They provide instruments like a downloadable coordination guidelines and are excellent for {couples} who need construction and somewhat enjoyable (with pets welcome!). The proprietor and lead planner, Alex, works with a crew of affiliate planners in addition to a furry group of colleagues, the “Barketing Supervisor,” “Chief Deal with Officer,” and “Accounts Retrievable.” The corporate has been featured in Vacation spot I DO, Type Me Fairly, Individuals, Aisle Society, Carats & Cake, and plenty of different publications. Discover them on Instagram.
Tricks to discover the proper occasion planning firm in Nashville
Planning a standout occasion begins with the proper associate. Right here’s a streamlined, budget-conscious, and vibe-aligned solution to discover an occasion planner who really will get you.
1. Begin your search the place you vibe most
Start with a fast on-line search or scroll Instagram. Hashtag like #eventplannersNashville or searches like “inventive occasion planners in Nashville” can lead you to planners who match your aesthetic. Begin with these useful web sites for locating occasion planners.
2. Curate a brief record based mostly on vibe
Not each planner works the identical sort of magic. As you browse their work, ask your self: does their fashion replicate the look or temper you’re going for? Have they executed occasions like yours earlier than—and might they present you examples? If somebody focuses on rustic barn weddings however you’re dreaming of a glossy rooftop soirée, maintain shifting. Prioritize alignment over reputation.
3. Get actual about your price range early
Occasion planning prices can stack up quick. Ask every planner for an in depth quote that features potential add-ons, and don’t be afraid to match pricing buildings. Determine the place you’re keen to spend somewhat additional—possibly it’s for seamless day-of coordination or an over-the-top floral set up—and the place you’d moderately maintain issues easy. Beginning with transparency makes the entire course of smoother. Use our occasion planning price range template to begin mapping out potential prices, then learn to maintain your occasion’s prices beneath price range.
4. Ask the questions that truly matter
Past logistics, chemistry issues. Be upfront about your communication preferences—do you want fast replies through textual content or are scheduled calls your factor? Ask how hands-on they wish to be, and the way usually you’ll join. In the event that they’re not in your wavelength in relation to planning tempo or inventive enter, it’s higher to know now than mid-event dash.
5. Select with confidence (and readability)
Choose the planner who meets your price range, matches your aesthetic, and provides you a peaceful “they’ve bought this” feeling. Belief your intestine—and your questions.
Ideas for planning an occasion in Nashville
Like so many issues in life, planning an occasion is all about timing. For those who’re internet hosting in Nashville, maintain these native components in thoughts:
Climate patterns: Nashville summers are sizzling and humid, whereas spring and fall supply milder, extra event-friendly temps. All the time have a rain plan in the event you’re planning something open air—summer time tornadoes and thunderstorms are not any joke.
Tourism peaks – Anticipate larger demand and pricing round peak tourism seasons, particularly spring (April–Might) and fall (September–October), when the climate’s very best and occasions are in full swing.
Native occasions: Nashville’s calendar is filled with big-draw happenings like CMA Fest, Bonnaroo (close by), and NFL video games. These can impression resort availability, venue bookings, and visitors—so double-check the town’s occasion schedule earlier than locking in a date.
Visitors timing: Whereas not fairly NYC-level chaos, Nashville visitors can nonetheless snarl your occasion in the event you’re not strategic. Keep away from weekday rush hours (7–9 a.m. and 4–6 p.m.), particularly if visitors are coming from areas like Brentwood, Franklin, or the airport.
Building tasks: Ongoing roadwork (particularly downtown or alongside I-40 and I-24) can decelerate arrivals. Construct in buffer time for visitor journey, particularly for large-scale occasions.
Occasion permits: Some public parks and out of doors venues in Nashville require permits for amplified sound, alcohol, or giant gatherings. Test with Metro Parks or your venue contact to be secure.
Transportation and parking: Nashville isn’t identified for sturdy public transit. Prioritize venues with on-site or close by parking, or contemplate providing a shuttle or rideshare credit score to visitors.
Neighborhood vibe: From the stylish power of The Gulch to the historic appeal of Germantown, every space brings a special tone. Take into consideration how the neighborhood aligns along with your occasion’s temper—and the way straightforward it’s for out-of-towners to navigate.
For instance, planning throughout CMA Fest or a Titans dwelling sport with out accounting for crowds might severely derail your timeline. For those who’re not a neighborhood, it’s price partnering with a planner who lives and breathes this metropolis’s rhythm. Within the meantime, take a look at these expert-backed occasion planning suggestions.
Professional tip: You could be tempted to discover areas on Airbnb for an occasion in Nashville, however Airbnb has restrictions on occasions, and also you don’t wish to threat cancellation. Platforms like Peerspace are constructed for internet hosting, with clear guidelines and versatile setups that work for events, showers, offsites—you identify it.
Extra occasion planning FAQS
When ought to I rent an occasion planner?
E-book a planner round 12 months prematurely, although some could also be accessible later than that in the event you’re in a pinch.
When ought to I safe distributors for an occasion?
Be sure to safe all distributors 6 to 9 months prematurely to make sure availability, keep away from last-minute stress, and have ample time for changes or negotiations if wanted.
When ought to I get hold of permits for my occasion?
Receive the permits wanted (your occasion planner could deal with this) inside three months (90) days of the occasion.
Occasion planning firms in Nashville: Get featured
Hoping to develop your model? You’ll be able to, and Peerspace is right here to assist.
For those who’ve produced unforgettable occasions and meet our editorial standards above, we’d love to listen to from you. Wish to be featured in our Greatest Occasion Planners in Nashville record? Full this type to be thought-about!
Professional tip: After reserving by way of Peerspace, you’ll obtain a follow-up electronic mail with a hyperlink to Made in Peerspace, the place you’ll be able to add photographs and showcase your work. It is a nice alternative to focus on your fashion, creativity, and the way you’ve used our areas to raise occasions.
Nice occasions begin with standout areas—and the individuals who deliver them to life
Nashville is a enjoyable, electrical metropolis, and it’s a unbelievable place to carry your occasion. Whether or not you’re planning your personal occasion or serving to another person deliver theirs to life, nice experiences begin with the proper individuals and the proper house. Know an impressive occasion planner in Nashville? Nominate your self, a peer, or your planner by filling out this type.
Nonetheless looking for the right setting? Discover distinctive, bookable-by-the-hour occasion venues in Nashville on Peerspace to discover a house that matches your imaginative and prescient—and makes planning a complete lot simpler.
Extra assets for planning an occasion in Nashville
Take a look at these useful hyperlinks to begin planning an epic occasion in Music Metropolis:
