Cloud and SaaS accounting programs have gotten ever-more subtle and extra broadly used. In essence, they’re web-based software program programmes which customers lease or subscribe to. The arrival of such companies means companies not personal the software program downloaded on a disk or pc. As an alternative, subscribers can use the web to entry their monetary info.
What’s extra, Making Tax Digital for earnings tax is being launched in April 2026. It will have an effect on sole merchants and landlords with a qualifying earnings of over £50,000, requiring quarterly updates from you because the enterprise proprietor. As you’ll want to make use of digital record-keeping software program, it’s clever to familiarize yourself with it now.
Everyone knows that small enterprise accounting could be a problem, nevertheless it needn’t be. Under, are 5 benefits of utilizing an cloud-based and SaaS (software-as-a-service) accounting system for your corporation:
1. Time saving
One of many advantages of internet-based accounting software program is its ease of use. You possibly can arrange an account in order that details about your funds — together with gross sales, earnings, purchases and transactions — can stream straight from your corporation account to your books.
Utilizing desktop-based softwares, from the superior to the Excels of the world, may be clunky and imply small enterprise homeowners should manually enter bookkeeping knowledge. This could waste time and show costly for a streamlined group. With the cloud, entrepreneurs can primarily go ‘fingers free’, which implies spending much less time on repetitive accounting duties and extra time on rising the enterprise.
2. Quick access
The great thing about cloud and SaaS accounting software program signifies that all you should entry in depth firm financials is an web connection. As an alternative of getting to entry a pc with the software program downloaded onto it, groups can share entry with separate log in particulars from wherever, permitting for distant working. On the go, on a telephone, on a prepare or in a gathering, you may shortly entry essential info with a collection of easy clicks.
Cloud and SaaS accounting software program is well-suited to being shared throughout groups and staff. Many SaaS programs present customisable dashboards displaying essential monetary info, with out having to have been calculated by a member of the group. It will also be accessed by an exterior accountant or bookkeeper, granting versatile working.
3. No upfront investments
Web-based accounting softwares are subscription-based, and which means that small companies received’t be hampered by massive upfront prices, as is usually the case with desktop software program programmes.
The subscription mannequin additionally means companies can rearrange their accounts when it fits them, with the power to add-on options. Many cloud-based accounting softwares have been designed to optimise scalability and suppleness, making them nice for small enterprise accounts as they will develop and pivot with an organization.
4. Consumer-friendly
To make sure everybody can use cloud accounting, many SaaS and cloud softwares have been designed and developed for intuitive use. Loads of small enterprise homeowners didn’t arrange store as a result of they have been expert accountants and might battle with the nuts and bolts of bookkeeping. When you’ve got restricted accounting data as a small enterprise proprietor, intuitive cloud programs could possibly be for you.
As well as, eliminating the necessity to transpose knowledge from a spreadsheet to a software program system means the chance of mismatched, out-of-date, or just incorrect knowledge is minimised. Dependable cloud accounting software program may also help to dissipate a few of the dangers and issues round a small enterprise’ ever-important financials.
5. Added safety
With desktop software program, customers ought to recollect to back-up their accounts on the finish of every working day. Software program updates will also be a headache, having to be re-downloaded every time a supplier launches the newest model.
On SaaS accounts, you’re all the time logged in to probably the most up-to-date model of the software program. Not solely does this imply your calculations and amends save routinely, however safety is tighter. Accounting knowledge is encrypted at supply and saved to the cloud, as an alternative of languishing on a tough drive which might corrupt or be misplaced or stolen.
Concerned with trying out some accounting software program suppliers in your small enterprise?
See some main suppliers right here:
Sage
Sage is a safe, cloud-based accounting answer designed for small companies. Totally recognised by HMRC and appropriate with Making Tax Digital, Sage allows real-time entry to your monetary knowledge from wherever. With built-in AI instruments, encrypted knowledge safety, and options like invoicing, VAT submissions, and financial institution reconciliation, Sage helps you handle funds with confidence and compliance.
Begins from £18 per thirty days (excl. VAT). Intro provide: 90% off for 12 months.
Moss

Moss streamlines your monetary processes by means of a safe cloud platform that integrates effortlessly with over 100 current instruments. Designed for contemporary finance groups, Moss ensures secure, real-time collaboration and knowledge entry. Its sturdy safety framework and seamless bookkeeping integrations allow you to simplify workflows and keep accuracy.
Costs on request
Xero

Xero gives a totally cloud-based accounting platform with a number of plan choices to go well with rising companies. With computerized backups, bank-level safety, and versatile entry from any gadget, Xero helps you to handle the whole lot from financial institution reconciliation and VAT submitting to payroll and bills. Improve your setup with a variety of safe add-ons designed to increase performance with out compromising knowledge integrity.
Begins from £7 per thirty days (excl. VAT). Intro provide: 90% off for 12 months. Every bundle has a 30-day free trial.
See additionally: New EU VAT regulation – how accounting software program may also help – The brand new EU VAT regulation got here into pressure on July 1st 2021. What does this imply for small companies and the way can accounting software program assist?
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