When designing the attendee expertise on your subsequent convention or assembly, making a seamless and fast check-in circulate is essential. Upon their arrival at your venue, enabling attendees to verify in and accumulate their badges with out ready in lengthy traces will make an enduring optimistic first impression that units the tone for the whole occasion.
To not point out, a pain-free expertise may considerably impression curiosity and registrations for all the opposite conferences and occasions you host all year long.
The way you handle badging will make or break your check-in expertise. One important device you have to is occasion badge printing software program. The precise software program will allow you to design and print custom-made identify badges at scale for all occasion members, together with attendees, workers, exhibitors, and audio system.
You’ll wish to select software program that makes it simple to design your badges, integrates together with your registration system, and facilitates pre-printing or reside printing onsite. For smaller occasions and conferences, pre-printing badges is a less expensive and environment friendly selection. For bigger conferences and occasions, most planners desire onsite occasion badge printing software program to supply reside badge printing on the check-in desk.
Nonetheless, with 59% of occasion administration platforms supporting onsite occasion badge printing, how do you navigate the ocean of selections to seek out the right match?
To assist get you began with occasion badge printing software program, we’ll evaluate the fundamentals and our prime suggestions. We’ll cowl:
What Is Occasion Badge Printing Software program?
Occasion badge printing software program permits occasion organizers to design, customise, and print badges for his or her occasions. These badges usually show info reminiscent of names, organizations, and different related particulars like registration sorts or session tracks. Badges additionally supply beneficial actual property for sponsors to characteristic their logos or messages that stay seen all through the occasion.
Occasion badge printing software program streamlines the check-in course of and might supply a extra skilled, branded expertise for attendees from the second they arrive.
Occasion badge printing instruments include a spread of options to facilitate badge design and printing. Most options embody a badge designer, enabling organizers to include logos and branding parts with out graphic design experience. Integrating with occasion registration and check-in programs, occasion badge printing software program may routinely populate attendee info onto badges. Moreover, many options supply batch printing capabilities, permitting organizers to print massive portions of badges directly, each pre-event and onsite.
Advantages of Utilizing Occasion Badge Printing Software program
Seamless Model Recognition
Occasion badge printing software program permits for the customization of badges together with your occasion’s brand, colours, and branding parts. This helps reinforce your occasion’s model identification and creates a cohesive, skilled expertise for friends.
Streamlined Verify-In Course of
Occasion badge printing software program streamlines the check-in course of by enabling environment friendly badge printing and distribution. Attendees can shortly retrieve their pre-printed badges or have them printed on-site, minimizing lengthy queues and making certain a smoother registration expertise.
Value Discount
As an alternative of outsourcing badge printing or counting on costly third-party companies, occasion organizers can print badges in-house utilizing their very own printers and supplies. This may result in substantial value financial savings, particularly for smaller to mid-sized occasions.
Tangible Reminders for Attendees
Effectively-designed badges with related info, reminiscent of session schedules or exhibitor particulars, will be beneficial sources for attendees throughout and after the occasion. They will additionally function memorable keepsakes, influencing attendees to type optimistic associations together with your occasion.
What to Search for When Selecting Occasion Badge Printing Software program
When evaluating occasion badge printing software program choices, there are a number of key options and capabilities to think about to make sure you choose the perfect answer on your wants:
Ease of Use
The badge printing software program you choose ought to characteristic an intuitive and user-friendly interface that enables occasion organizers to simply create and customise badges, even with minimal design expertise. Search for drag-and-drop editors, pre-built templates, and clear directions to simplify the method.
Customization Choices
Customizing badges is essential for aligning together with your occasion’s branding and accommodating totally different attendee sorts. High options supply the power to add customized graphics, logos, and backgrounds, in addition to choices to create distinctive badges for VIPs, audio system, workers, and different teams.
Flexibility with Printing and Verify-In
Versatile badge printing software program ought to cater to totally different occasion wants and preferences. Hunt down platforms that provide the flexibleness to pre-print badges prematurely, print on-site through the occasion, or present self-service kiosks for attendees to print their badges upon arrival. This adaptability ensures a seamless check-in expertise no matter your occasion’s scale or setup. EventMobi, as an example, gives complete badge printing options that accommodate these diversified wants, making it simpler for occasion organizers to handle attendee check-ins effectively and successfully.
Integration with Different Occasion Administration Instruments
Environment friendly occasion execution typically depends on a number of instruments working collectively seamlessly. Search for badge printing software program that integrates together with your present occasion registration, check-in, and different occasion administration platforms. This integration streamlines knowledge sharing and ensures attendee info is precisely mirrored on badges with out guide entry.
Buyer Assist
Dependable buyer assist could make all of the distinction, particularly when going through technical points or tight timelines. Prioritize suppliers that provide responsive assist via a number of channels, reminiscent of cellphone, e-mail, and reside chat, in addition to complete documentation and coaching sources.
By contemplating these key elements, you’ll be able to choose an occasion badge printing software program answer that not solely meets your quick wants but additionally offers the flexibleness and scalability to adapt to future occasions and evolving necessities.
High Occasion Badge Printing Software program Choices
Now that you’ve a greater understanding of occasion badge printing software program, why it’s essential, and the best way to choose the most suitable choice, we are able to discover your accessible choices.
EventMobi
Over the previous 15+ years, EventMobi has helped affiliation, company, and company occasion organizers execute 30,000+ international occasions. Its occasion badge printing software program is intuitive and gives quite a lot of choices that cater to any occasion measurement, kind, or choice.
High Options:
Drag & drop Badge Designer that occasion organizers with little-to-no graphic design expertise can simply use to create superbly branded badges
Potential to add customized graphics to include your group and occasion’s branding
Custom-made badges for various attendee sorts, reminiscent of audio system, workers, friends, and VIPs
Choice to export as much as 20,000 badges directly for handy DIY pre-printing, order pre-printed badges with simply three clicks, print reside onsite, or e-mail badges to attendees for at-home printing
Integrations with occasion registration and check-in software program to add attendee knowledge to the Badge Designer to later scan attendees in on-site
“That is the primary yr we used badging. I used further fields to mirror whether or not they had been a member or non-member. However you don’t need attendees or exhibitors simply moving into and placing in their very own info as a result of typically they gained’t do it correctly, so I prefill that info. General, EventMobi’s badging answer simply makes issues quite a bit less complicated on my finish.”
–Meghan Delany, Mortgage Professionals Canada
Pricing: Obtainable upon request. Please fill out the pricing type for extra particulars.
Cvent
High Options:
On-demand badge printing
Potential to sync knowledge with CRMs and advertising automation platforms
Sturdy app market
Actual-time knowledge and reporting
Limitations
Badge customization choices are unclear
Pricing: Obtainable upon request.
Webex Occasions
High Options:
Superior customization choices
Partnership with CLEAR Well being Go
On-demand or distributed check-in choices can be found
Limitations:
Some prospects discover the platform to be rigid
Pricing: Obtainable upon request.
Eventdex
High Options:
PVC plastic badge printing
Integration with Linear Professional and Socket Cell scanners
Onsite, on-demand badge printing
Limitations:
Much less superior customization choices
Unclear whether or not self-service badge printing is on the market
Pricing: Obtainable upon request.
Whova
High Options:
Identify badge templates
On-demand and batch printing choices
Customization and branding choices
Limitations:
Some prospects had bother exporting the information they wanted from scanned badges
Pricing: Obtainable upon request.
Accelevents
High Options:
Choice to auto-fill badges with attendee info
Potential to edit and reprint badges
Self-service badge printing and check-in accessible
Limitations:
Some prospects declare the analytics capabilities are restricted
Pricing
Skilled Plan: Begins at $5,000
Enterprise Plan: Begins at $12,000
Enterprise Plan: Contact for Pricing
White Label Plan: Contact for Pricing
Eventbrite Convention Badge
High Options:
Integration together with your Eventbrite account to routinely import your attendees
Fast turnaround
Responsive customer support
Limitations:
Some prospects declare they’d bother printing their badges at residence
Pricing: Obtainable upon request.
Eventify
High Options:
Intuitive badge designer
Integration with Zebra and Brother printers
Possibility for offline on-site badge printing
Limitations:
Some prospects want they’d extra customization choices
Pricing:
Enterprise Single Plan: $599 per occasion
Enterprise Annual Plan: $1,575 per yr
Enterprise Single Plan: $1,299 per yr
Enterprise Annual Plan: $2,499 per yr
Stova
High Options:
Plastic or paper card inventory badge printing
Choice to scan through NFC, QR, BLE, or UHF know-how
DIY badging and check-in availability
Limitations:
Restricted customization choices
Pricing: Obtainable upon request.
RingCentral Occasions
High Options:
Cashless cost accessible by scanning attendee badges
Choice to can through RFID, NFC, or QR know-how
Self-service kiosks accessible
Limitations:
Restricted customization choices
Pricing: Begins at $750 per license per yr
Eventzilla
High Options:
Limitless identify badge printing
Customization choices
Pre-printing and on-site printing accessible
Limitations:
Some prospects notice that the platform will be troublesome to make use of at first
Pricing:
Primary Plan: $1.50 per registration
Professional Plan: 1.9% + $1.50 per registration
Plus Plan: 2.9% + $1.50 per registration
Annual Plan: Contact for Pricing
Confex
High Options:
Pre-printing, on-site printing, or a mixture of the 2 can be found
Fast Badge Device that enables workers to bypass the registration course of to print badges on-site
Number of badge sizes and styles
Limitations:
Restricted customization choices
Pricing: Obtainable upon request.
Expo Go
High Options:
Customized kiosk display branding
Potential to assign attendees to totally different badge templates based mostly on knowledge
Badge preview mode to evaluate edits earlier than printing
Limitations:
Some prospects notice that Expo Go is dearer than different related choices
Pricing: Begins at $3,999
Eventleaf
High Options:
Customization choices
Integration with their check-in app
Pre-printing or on-site printing accessible
Limitations:
Some prospects notice the badge designer is just not intuitive
Pricing:
Starter Plan: Free
Primary Plan: $1 per attendee
Skilled Plan: $2 per attendee
Final Plan: Contact for Pricing
Kick Off Your Occasion Proper with the Greatest Occasion Badge Printing Software program
Occasion badges play an important position in creating knowledgeable and arranged expertise for attendees. With the suitable occasion badge printing software program, you’ll be able to streamline the check-in course of, reinforce your model, and supply a tangible memento for attendees to take residence.
EventMobi’s complete platform stood out for its intuitive badge designer, intensive customization choices, integration capabilities, and confirmed success in powering over 30,000 international occasions.
In the event you’re able to elevate your subsequent occasion with best-in-class badge printing software program, request a demo with EventMobi at the moment. Their group of consultants will information you thru the platform’s options and guarantee you may have the whole lot you want for a seamless badge printing expertise.
On the lookout for extra occasion planning ideas and insights? Try these useful sources:
The Final Information to Occasion Badge DesignLearn artistic methods to design eye-catching occasion badges that showcase your model.
High Occasion Verify-In Software program Choices for 2024Discover the perfect check-in software program options to shortly get attendees via the door.
15 Modern Methods to Model Your Subsequent EventFrom badges to apps and extra, discover distinctive branding concepts to make your occasion really memorable.
