Introducing Webex Occasions Session Test-in: Streamline attendance monitoring and improve the occasion expertise

Whether or not adhering to capability restrictions, guaranteeing security and entry controls, or recording attendance to award persevering with training credit (CEUs), occasion organizers want the flexibility to trace attendance throughout occasion periods. 

We’re comfortable to introduce the Webex Occasions Session Test-in characteristic, giving occasion planners the flexibility to do all the above and extra. 

This latest product launch permits occasion organizers to examine attendees out and in of periods so as to:

Award CEUsTailor follow-up communications with session attendeesAllow or deny attendee entry to a sessionTrack the recognition of sessionsTrack and handle swag or meals distribution

Be taught extra about how this easy-to-use new characteristic enhances the occasion expertise for attendees and reduces the burden for occasion organizers. 

The ability of Session Test-in: Keep knowledgeable and keep management

Session Test-in empowers occasion organizers with a clean and environment friendly attendance recording course of.

Attendance monitoring

With Webex Occasions Session Test-in, occasion organizers achieve the flexibility to trace and handle session attendance throughout their occasions, which is essential for awarding CEUs and guaranteeing the best attendees are current.

Throughout busy check-ins when the planner can’t afford to step away, they will change a check-in standing proper from their telephones if a mistake happens.

Precisely monitoring attendance at every session lets the occasion organizer or session host to tailor post-event communication to session attendees. They could ship a thanks e-mail, survey, or further assets associated to the session content material.

Entry management and safety

Generally occasion organizers must set entry management on particular periods on account of venue capability restrictions or the extent of badge a person bought. Webex Occasions Session Test-in supplies planners with entry management performance to make sure attendees can solely entry periods they’re licensed to attend and stop unauthorized entry or unintentional entry. 

The planner units entry management primarily based on “tracks” or “private agenda.” Underneath tracks, attendees are permitted entry primarily based on their specified occasion observe, which regularly coincides with their badge degree. With private agenda settings, solely attendees who added the session to their agenda or have been assigned the session through the Webex Occasions Preset Agendas characteristic are permitted to attend. If a scanned attendee shouldn’t be permitted to enter the session, the applying will pause and show a warning, permitting the consumer to take acceptable actions. 

Actual-time analytics and insights

Webex Occasions Session Test-in supplies occasion planners with real-time info on attendee check-in statuses. They’ll view the record of attendees who’ve checked in, observe their check-in historical past, and make modifications to check-in statuses instantly from their cellular units. This characteristic helps planners keep up to date and handle any points or errors promptly.

Professional tip: Organizers also can create hidden “periods” for meals distribution and swag pickup. This turns Session Test-in into a listing and effectivity tracker.

Leverage cellular options for a seamless check-in

The Webex Occasions Session Test-in characteristic is offered inside the identical iOS utility occasion planners already use for On-site Badge Printing, making a unified expertise. Planners can conveniently examine attendees in to periods utilizing their iPhone or iPad by merely choosing the session they need to carry out check-in for, then scanning attendee QR codes as they enter. 

If the attendee doesn’t have their badge, organizers can seek for and examine them in by identify, e-mail, firm, or title. This flexibility enhances the check-in course of and improves total effectivity.

Empower planners with management and customization

Complementary options on the Webex Occasions platform permit customers to tailor the session check-in expertise to learn each occasion planners and occasion attendees. 

Locking periods and kiosk mode

Generally occasion organizers need to permit attendees to examine themselves in to a session, or they might rent contractors to facilitate session check-in. The inclusion of a kiosk mode provides occasion planners full management over the attendee check-in expertise. Organizers can lock particular units to sure periods, enabling self-check-in for attendees and limiting entry to contractors, so that they solely see what they want.

Locking every machine to solely particular periods ensures attendees and workers can solely entry what’s related to them. Session-specific management over attendance counts, attendee profiles, and session description visibility and check-in mode swap between check-in and check-out provides organizers superb management for each session.

Branding and visible identification

In the case of occasions, utilizing cohesive branding all through the expertise immerses attendees, ensures consistency, and reinforces the occasion’s visible identification. Webex Occasions Session Test-in lets planners customise the colour scheme and add background photos within the app. The identical colour scheme or background picture set on the platform will apply to each occasion and session check-in.

Offline utilization functionality

Generally occasion corridor web is spotty, particularly when a whole lot of attendees go online to the identical community. Webex Occasions Session Test-in provides offline performance, permitting occasion organizers to carry out check-ins even when their machine shouldn’t be related to the web. The system robotically syncs the info as soon as the machine reconnects. This characteristic ensures uninterrupted attendance monitoring. 

Improve effectivity and insights with platform options

For complete session administration, modifications have been made to the platform to assist Webex Occasions Session Test-in performance to ensure that planners to simply customise their consumer expertise and observe metrics.

Session record and attendance

Via session lists and attendance, organizers can entry session particulars, handle places, and observe attendance metrics for improved planning and reporting. The session record consists of columns for check-in standing, attendance depend, location, and the agenda the session belongs to. Any location edits will sync with maps within the occasion app.

Attendance metrics are additionally out there by the session and present what number of attendees examine in to the session, in addition to the session’s remaining capability and whole capability. This retains organizers knowledgeable and lets them modify on the fly as wanted. For instance, within the case of an at-capacity session, you may select to host the identical session once more later within the day.

Session settings and check-in modes

Session settings are the place the organizer units capability limits and entry management. Whether or not to implement a strict session finish time or due to one thing sudden, planners want the flexibility to rapidly cease attendees from having the ability to examine in. When enhancing a session within the Webex Occasions platform, the planner can each establish and alter the present standing of a session. The planner additionally has full management over the session’s check-in mode.

As well as, occasion organizers can fine-tune the check-in expertise, selecting whether or not to indicate a welcome web page or redirect to a affirmation web page after an attendee checks in. 

Session individuals record and metrics

The Session Contributors record lets the planner observe the check-in standing of attendees assigned to the session or who added the session to their private agenda.

The record additionally provides planners the flexibility to alter the standing of attendees between checked-in, checked-out, and never checked-in. This proves particularly helpful for correcting mistaken check-ins or including attendees who entered the session with out checking in.

After the occasion, planners achieve entry to attendance information of their periods by means of a number of Excel studies. They’ll leverage these studies to grasp the efficiency of their periods and put together for future occasions. These metrics additionally assist information focused advertising and marketing campaigns by offering insights into attendees’ pursuits primarily based on their session attendance. 

Revolutionize your session check-in course of

By using Webex Occasions Session Test-in, organizers enhance their workflows and streamline the check-in course of for attendees. From attendance monitoring and entry controls to branding and metrics, the product provides every part occasion organizers want to supply a contemporary expertise whereas realizing advantages on the backend. 

For a game-changing resolution to streamline operations, enhance attendee satisfaction, and drive occasion success, strive Webex Occasions Session Test-in. In the event you’re seeking to take your occasions to the subsequent degree and create an expertise your attendees gained’t overlook, begin your free trial right this moment.  

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