Automation and synthetic intelligence should not simply {industry} buzzwords; they considerably improve operational effectivity, productiveness, and staff collaboration. For instance, AI is altering how we file and doc conferences by the rising reputation of AI note-takers.
One of the best AI assembly note-takers provide important options and advantages for enterprise house owners, together with automated transcription, real-time assembly summaries, and seamless integration with widespread assembly platforms. Subsequently, the next record consists of a few of my favourite free AI assembly note-takers for companies that want larger transcription accuracy and compliance with knowledge safety requirements.
Fireflies.ai: Finest total AI assembly note-taker
Otter.ai: Finest for scalable staff collaboration instruments
Sembly: Finest for workflow automation and analytics
Tactiq: Finest for third-party apps and integrations
Krisp: Finest for high-quality audio and transcriptions
tl;dv: Finest for gross sales and buyer assist groups
Why you possibly can belief us
Evaluating the very best AI note-takers
]]]]>]]>
Fireflies: Finest total AI assembly note-taker
Execs
Limitless transcriptions in 100+ languages
Integrations with widespread assembly apps like Zoom, Google Meet, and Microsoft Groups
Cell and desktop purposes
Cons
Transcriptions and summaries are restricted on the free plan
2 to 4-hour recording restrict on conferences
Sensible search is simply obtainable on the highest-tier plans
My professional opinion
Fireflies.ai is the very best AI assembly note-taker due to its scalable plans, limitless options, and intuitive interface. Like the opposite suppliers on this record, Fireflies.ai begins with a free plan geared in the direction of particular person customers after which scales as much as an Enterprise plan for bigger groups. These plans additionally embrace entry to a cellular and desktop software for simple entry to the note-taker throughout units.
No matter your assembly software program, Fireflies.ai integrates with over 10 platforms, from Zoom and Google Meet to Microsoft Groups and Webex. Whereas all plans combine with the favored assembly platforms, the paid plans additionally embrace entry to further staff collaboration instruments like speaker analytics, subject trackers, and limitless assembly summaries and public channels.
Though Fireflies.ai provides limitless options on its higher-tier plans, most are inaccessible on the free plan. Moreover, assembly size is restricted throughout plans, so if it is advisable to file longer conferences, think about Sembly, which provides limitless assembly minutes and storage on its paid plans.
Pricing
Standout options
Query detection: Whereas many note-takers observe audio system and motion gadgets, Fireflies.ai additionally detects questions that have been requested so you possibly can comply with up after the assembly.
Sensible search: It may be difficult to recollect a key motion merchandise or speaking level from previous conferences, however superior search options assist you to discover info by looking for key phrases throughout your recordings and transcriptions.
Discover info in assembly transcripts with Sensible Search. (Supply: Fireflies.ai)
Otter.ai: Finest for scalable staff collaboration instruments
Execs
Group chat and channels for organizing communication and collaborations
Takeaway panel for annotations and motion gadgets
Integrations with widespread CRMs
Buyer relationship administration techniques
like Salesforce and HubSpot for gross sales groups
Cons
Summaries are solely obtainable in English, French, or Spanish
30-minute transcription restrict on the bottom plan
Gross sales insights are solely obtainable on the Enterprise plan
My professional opinion
Otter.ai is likely one of the greatest AI note-taking apps for staff collaboration and multitasking. Like unified communication instruments, many AI note-takers present options that make it simpler to work on initiatives and talk. For instance, Otter.ai gives a staff chat function that allows you to have reside conversations and generate content material like emails and standing updates.
As a platform with use circumstances for a number of industries, Otter.ai integrates with widespread workspace instruments like Slack and MS Groups for larger customization and cross-platform collaboration. Moreover, gross sales and advertising and marketing groups can profit from integrations with CRMs like Salesforce and HubSpot. You too can enter customized vocabulary with phrases generally utilized in your {industry} for extra correct transcription.
Though Otter.ai provides multilingual assist, it solely gives this service in English, French, and Spanish. In distinction, most suppliers on this record provide entry to translation in dozens of languages. When you require extra complete world assist, think about Krisp, which focuses on gross sales calls and provides assist in 95 languages.
Pricing
Standout Options
Channels: Along with staff chat, Otter.ai creates a central location for all conversations, the place you possibly can entry discussions, hold updated along with your staff members, and search assembly notes.
OtterPilot: Join the AI assembly assistant to your calendar app, and it’ll mechanically attend your conferences, seize slide displays, and transcribe notes on key subjects, even should you aren’t on the decision.
Recap conferences and obtain actionable insights from OtterPilot. (Supply: Otter.ai)
Sembly: Finest for workflow automation & analytics
Execs
Supplies hybrid assembly recording with entry to audio and video
No-code automations and analytics throughout plans for seamless workflows
Enterprise-grade safety with options like recording consent and compliance certifications
Cons
Assembly recordings have a 60-minute restrict on the free plan
The AI assembly assistant, Semblian 2.0, is an add-on function with a month-to-month payment
Reporting options are solely obtainable on the Enterprise plan
My professional opinion
Sembly is the very best AI note-taker for workflow automation and analytics, offering a no-code automation system that lets you arrange routing and filtering choices to your assembly. The platform’s integrations make sending your assembly notes to different apps simpler, making a seamless workflow with clear duties and timelines.
Sembly additionally integrates with Zapier, so you possibly can entry customizable templates and join different workspace instruments to your AI assembly note-taker, reminiscent of utilizing Asana and monday for undertaking administration. These automation options are paired with superior knowledge safety, making Sembly a superb possibility for companies that repeatedly ship, save, and obtain info and knowledge.
A few of the extra superior options, like enterprise reporting, are solely obtainable on the Enterprise plan. Sembly’s AI assembly assistant can also be an add-on function, so customers should pay $29 month-to-month or $300 per license to obtain AI insights and analytics. To entry a gathering assistant with out the additional payment, think about Otter.ai, which incorporates the OtterPilot AI throughout plans.
Pricing
Standout Options
Knowledge retention coverage: Workspace directors can entry deletion and retention settings so you possibly can determine which recordings should be scheduled for deletion or archived for future use.
Semblian 2.0: Sembly’s AI assembly assistant is an add-on function for subscriptions that gives further assembly insights, reminiscent of answering questions, creating paperwork, and offering personalised suggestions.
Analyze assembly notes with Semblian 2.0. (Supply: Sembly)
Tactiq: Finest for third-party apps & integrations
Execs
Built-in with OpenAI’s ChatGPT for detailed assembly summaries and motion gadgets
Export reside assembly transcripts to Google Docs, Notion, or Slack
Bot-free Google Chrome extension for automated transcriptions
Cons
Solely 10 assembly transcriptions per thirty days on the free plan
Customized stories and auditing are solely obtainable on the Enterprise plan
My professional opinion
Tactiq is a key participant out there for AI note-takers as a result of it’s powered by ChatGPT, one of the vital widespread synthetic intelligence fashions. With ChatGPT, you possibly can question the note-taker and generate assembly notes and transcriptions, offering deeper insights into your calls. Tactiq additionally provides a free Google Chrome extension that mechanically transcribes your conferences in Google Meet, Zoom, or MS Groups.
Moreover, Tactiq integrates with many third-party apps and integrations, reminiscent of Google Docs, Notion, and Slack, which make it simple to switch assembly notes into an exterior file-sharing service. These integrations work nicely for groups that already use exterior collaboration instruments and wish notes to be accessible.
With all these integrations, Tactiq works nicely for bigger groups with a strong suite of workspace instruments. Nonetheless, the free plan has restricted assembly recording options, so it’s not the best choice for people or solopreneurs. In case you are working with a single-person staff, take a look at Otter.ai.
Pricing
Standout options
Recordings add: Tactiq lets you add audio or video recordings to the platform for transcription. Then, you may get AI insights from conferences that aren’t immediately recorded within the app.
Workflow builder: The AI workflow builder lets you create customized pathways that ship your assembly notes to different purposes and integrations. For instance, you possibly can flip motion gadgets into automated emails by integrating with a communication instrument.
Use the AI workflow builder to combine with third-party apps. (Supply: Tactiq)
Krisp: Finest for high-quality audio & transcriptions
Execs
Limitless transcripts and audio recordings throughout plans
Accent conversion and multilingual assist to enhance worldwide calling
96% correct AI transcriptions
Cons
Doesn’t present greater than 30GB of storage
Restricted native integrations in comparison with different AI note-takers
Multilingual assist is simply obtainable on the paid plans
My professional opinion
Krisp is the very best AI note-taker for high-quality audio and assembly transcriptions as a result of it is likely one of the market’s solely note-takers providing audio enhancements to enhance name high quality. Whereas most suppliers provide ideas or equipment to reinforce name high quality, Krisp consists of noise-cancellation know-how and accent conversion.
Particularly, Krisp enhances the audio high quality of every name, bettering the readability of assembly transcriptions. When the audio is obvious, it’s simpler to interpret the recordings. In consequence, Krisp provides a formidable 96% accuracy in its transcriptions, making it a superb selection for firms that need to guarantee readability and consistency of their assembly notes.
Nonetheless, Krisp doesn’t provide assembly storage on the free plan, and even the best tier plan gives solely 30GB of storage. Whereas this is perhaps enough for many who repeatedly delete recordings, should you want an prolonged archive, select Sembly, which provides limitless storage.
Pricing
Commonplace options
Reside interpreter: As an alternative of hiring a human translator, Krisp provides real-time translation in over 20+ languages with the intention to enhance buyer assist for a worldwide clientele.
Noise cancellation: By choosing the noise cancellation function, Krisp removes background noise and gives studio-level name high quality when recording conferences and transcribing your notes.
Customise your audio settings and noise cancellation options within the app. (Supply: Krisp)
tl;dv: Finest for gross sales & buyer assist groups
Execs
Consent administration and affirmation when recording calls
Create assembly clips to embed in content material and share with staff members
Name monitoring and AI teaching with customized playbooks
Cons
Solely chat and e mail assist is obtainable throughout plans
Limitless storage is simply obtainable on paid plans
Greater price than different suppliers on the record
My professional opinion
In distinction to the opposite AI note-takers on this record, tl;dv provides varied options that make it well-suited for gross sales and buyer assist groups. For instance, the consent administration options be certain that whoever you’re assembly with is aware of the decision is being recorded and transcribed, guaranteeing compliance with authorized necessities.
tl;dv boasts over 90% transcription accuracy, making it a superb instrument for recording and evaluating calls. After reviewing calls, you possibly can create customized playbooks to reinforce productiveness and efficiency. Moreover, sharing assembly clips lets you present particular examples for areas of enchancment.
Whereas tl;dv gives distinctive options like gross sales insights, name monitoring, and a free plan, it’s the costliest AI note-taker on this record, charging by seat as an alternative of by person. Consequently, smaller groups with a tighter price range ought to think about Fireflies.ai, which begins at simply $18 per thirty days for the primary paid subscription and $39 per seat for the Enterprise plan.
Pricing
Standout options
Simultaneous conferences: If you end up double booked, let tl;dv attend a number of conferences in your house, offering the identical high quality of transcription and summarization throughout calls.
Customized playbooks: Gross sales and buyer assist groups can use tl;dv to create customized playbooks to teach brokers or staff members and implement new frameworks based mostly on AI insights.
Create customized playbooks to teach staff members. (Supply: tl;dv)
Advantages of utilizing an AI note-taking instrument for conferences
There are various advantages to utilizing an AI note-taker along with your digital assembly software program. In some ways, a note-taker acts as an AI assembly assistant, which lets you spend much less time recording info and extra time targeted on work. For instance, AI note-taking instruments can:
Save time and labor: As an alternative of spending additional time deciding who will take notes throughout a gathering or having a chosen note-taker or assistant on every name, an AI note-taker mechanically data notes in every assembly.
Attend simultaneous conferences: If in case you have ever needed to be in two locations concurrently, an AI note-taker can take your house by mechanically transcribing a name even once you aren’t on it or should you can solely take part in a part of the decision. That is particularly helpful to take care of oversight on smaller groups or consumer conferences.
Enhance accountability and collaboration: Many note-takers provide collaborative instruments, reminiscent of in-app job monitoring and real-time summarization, that assist staff members keep accountable for his or her assignments. These instruments hyperlink motion gadgets to particular staff members.
File extra correct assembly notes: Human error is a significant factor in conventional note-taking, and AI helps cut back a few of that inefficiency by offering high-quality transcripts.
Enhance focus and productiveness: As an alternative of a number of staff members spending their time in conferences recording notes, the AI note-taker allows you to give attention to the duty at hand. Assembly summarization clarifies tips on how to contribute to initiatives and hit the bottom operating after a gathering.
Effectively archive and search notes: As soon as a gathering is accomplished, you should have entry to your notes, making it simple to archive transcripts for later. Moreover, most note-takers assist you to do key phrase searches of your notes, making it simpler to search out particular info or people throughout a number of conferences.
How to decide on the proper AI note-taking instrument to your wants
Choosing the right AI note-taking app for your enterprise requires understanding your price range, staff members, assembly frequency, and workspace wants. Subsequently, the next record gives key concerns earlier than adopting a brand new instrument.
Pricing & plans
Relying on the frequency of your staff conferences and the dimensions of your staff, totally different plans would work for your enterprise. For instance, if you’re a solopreneur or a small staff with rare conferences, you possibly can profit from among the free AI assembly note-takers in the marketplace. Nonetheless, if in case you have a bigger staff or require an account with a number of customers, select from one of many paid choices or enterprise plans with limitless customers or multi-user seats.
Integrations
Whereas most AI note-takers combine with quite a few third-party purposes, a very powerful factor to contemplate is whether or not the software program you select integrates along with your group’s video assembly platform. For instance, should you collaborate with Microsoft Groups or require a CRM for streamlining gross sales, choosing an AI note-taker that seamlessly integrates along with your workspace is greatest.
Transcription high quality
Every AI note-taker differs barely within the options that it gives, which implies that the standard of name transcription additionally differs throughout merchandise. To make sure the best high quality transcription, you need to search for AI note-takers with over 90% AI transcription accuracy and audio enhancements like noise cancellation or speaker identification.
Language assist
Many AI note-takers provide multilingual assist with transcription in dozens of languages for world groups. In case your staff would profit from these options, search for note-takers who present multilingual transcription and translation providers to advertise larger cross-cultural collaboration.
Knowledge safety & storage
When adopting a brand new instrument, it’s essential to contemplate knowledge assortment and curation requirements. As a result of many note-takers mechanically file conferences, some companies will want a note-taker that permits staff members or prospects to consent to when and tips on how to use it. Moreover, you need to use an AI note-taker with knowledge encryption and privateness requirements, reminiscent of Service Group Management (SOC) 2 Sort 2 certification, relating to how your knowledge is saved and dealt with.
How I evaluated the very best AI assembly note-taker
To guage the very best AI assembly note-taker, I used six-part analysis standards that targeted on pricing, buyer assist, and the overall options of every supplier. I additionally thought of person opinions and my expertise with the platforms to evaluate usability and generate an professional rating. To study extra about these standards, please discover the tabs under:
]]]]>]]>
20% of General Rating
I analyzed every AI note-taker based mostly on whether or not or not it provides a free plan or trial. Suppliers which are clear with their pricing obtained extra factors. Moreover, suppliers with annual reductions and a subscription plan that falls throughout the {industry} common ranked larger.
25% of General Rating
The bottom options of every AI note-taker give attention to the elemental necessities for assembly transcription, which embrace speaker identification, audio high quality enhancements, and integration with widespread assembly platforms. I gave additional factors to suppliers that supply searchable transcripts that includes clear timestamps and key phrases.
20% of General Rating
10% of General Rating
For an AI note-taker to be actually efficient, it needs to be simple to make use of, particularly when setting it up. So, every supplier was assessed based mostly on the technical expertise required to combine the software program along with your present assembly platforms.
10% of General Rating
Along with ease of use, the obtainable assist stage is a vital consider successfully utilizing an AI note-taker. Subsequently, I evaluated the capability and high quality of person assist, together with customer support options, group boards, and the accessibility of the information base.
15% of General Rating
Lastly, I evaluated the instruments based mostly on my information and expertise with AI note-takers, specializing in the standard of the factitious intelligence options and the way every instrument compares in apply. This standards additionally assesses third-party person opinions to find out how nicely the note-takers work for small enterprise house owners.
*Percentages of total rating
Steadily requested questions (FAQs)
How does an AI note-taker work?
AI note-takers make the most of a mixture of instruments, together with automated speech recognition, pure language processing, and sentiment evaluation, to research, detect, and acquire human speech patterns with the assistance of synthetic intelligence. By listening to your conferences, the AI can differentiate between audio system and decide up on recurring themes and key phrases to generate actionable insights.
Are there free AI assembly note-takers obtainable?
Sure, many free AI assembly note-takers, reminiscent of Otter.ai and Tactiq, present automated transcription, note-taking, and summaries for the video-sharing platform of your selection on a without end free plan.
Can AI note-takers combine with platforms like Zoom or Microsoft Groups?
Sure, most AI note-takers can combine with collaboration and video-sharing platforms like Zoom and Microsoft Groups, in addition to different widespread workspace instruments.
Backside line
As companies more and more depend upon digital conferences for updates and staff collaboration, having correct and complete assembly notes is extra essential than ever. Incorporating an AI note-taker is a straightforward answer to make sure you seize high-quality notes whereas permitting your staff to focus extra on their work.
Fireflies.ai is the very best AI assembly note-taker as a result of it gives automated assembly transcription and summaries inside an easy-to-use interface. Fireflies.ai additionally provides scalable plans, a free possibility for solopreneurs, and enterprise plans for companies that want extra safety and administrative controls. So, request a demo or get began with the free plan.
