As soon as upon a time, cell occasion apps had been thought of a luxurious. Immediately they’re seen as a strategic instrument that helps improve engagement and personalization. These apps present a platform the place each replace, networking alternative, or essential info is communicated shortly and successfully to your viewers.
Whether or not you’re an occasion organizer trying to enhance your attendee expertise or an exhibitor hoping to maximise ROI, likelihood is you’re on the lookout for an occasion app.
However with so many choices obtainable out there, how do you resolve? After intently evaluating the occasion app panorama, we’ve handpicked 5 free occasion apps that may match the invoice on your conferences, networking occasions, or exhibitions with. Our core standards? Function-rich occasion apps that don’t blow your finances!
Frequent Options in Occasion Apps
Earlier than we dive into the highest 5 apps, it is very important spotlight the most typical options you could find in most free occasion apps. As you’ll be able to see, the modules span throughout many of the occasion lifecycle, guaranteeing that organizers can make the most of the app for exhibitor and attendee engagement with out paying via the nostril.
What are The Finest Free Occasion Apps?
The next apps are occasion organizer favorites since they embrace options and functionalities that improve the attendee expertise and supply important occasion info.
Swapcard
The Swapcard occasion platform stands out because the premier alternative amongst top-tier free occasion apps. The free model consists of options designed to raise the occasion expertise, empowering occasion organizers with engagement instruments and offering insightful experiences.
Earlier than we get into the small print, here is a fast overview of the instrument:
Limitless occasions
Attendee restrict: As much as 100 per yr
1 Exhibitor
Limitless admins and occasion managers
1 Group
30+ Native integrations inc., Zapier, Eventbrite, and Cvent
24/7 Electronic mail and chat help
Whereas assessing the occasion app, we checked out the most well-liked modules which are utilized by occasion organizers, attendees, and exhibitors:
Registration:
Occasion engagement:
AI-powered matchmaking
Session checklist
Roundtables
Non-public chat and calls
On-demand video library
Group engagement hub
Backstage speaker and speaker checklist
Occasion feed
Group discussions
Polls and Q&A
Occasion agenda and assembly scheduler
Attendee networking
Communication:
On the spot push notifications
Electronic mail advertising
Platform:
Electronic mail and dwell chat help
Personalised journey of the occasion
Simple exterior ticketing integration
Income era:
Exhibitor checklist and sales space primary profile
Advertisements to spotlight Sponsors
Reporting:
The Swapcard app helps individuals join with one another based mostly on their pursuits and occasion preferences. It supplies real-time entry to occasion packages and encourages viewers engagement via customized experiences. It additionally permits for personalization and branding choices and works properly with different occasion administration instruments and software program.
Webex
Webex Occasions, beforehand generally known as Socio, supplies occasion organizers with a complementary occasion software designed to streamline occasion administration app duties. Nonetheless, this free model allows you to host just one occasion per yr with a most of 100 attendees and one crew member per firm.
Let’s take a fast have a look at the options:
1 occasion
Attendee restrict: As much as 100 per yr
1 admin account
Native Slido, native Vidcast, and third-party integrations
Electronic mail and chat help
Exhibitor and neighborhood particulars are unspecified on the free plan
The free plan consists of the next occasion options divided into modules:
Registration:
Touchdown web page
Low cost/entry codes
Test-in scanner
Badge design with printing performance
Occasion engagement:
Session checklist
Non-public chat and conferences
On-demand video content material entry
Speaker pages
Stay show
Stay chat and Q&A
Occasion sport
Polls
Occasion agenda and schedules
Attendee networking
Interactive map
Communication:
On the spot push notifications
Customizable emails
Platform:
Branding customization
Electronic mail and dwell chat help
Income era:
Sponsor cubicles
Sponsor/exhibitor banner advertisements
Reporting:
If you happen to’re planning a small occasion and want an environment friendly solution to handle registrations and ticket gross sales with out fee, the Webex free occasion app is an effective choice. It additionally has the flexibility to stream from third-party platforms and presents loads of customization options to make your occasion distinctive.
Agorify
The third occasion administration app we advocate is Agorify. Though restricted within the options supplied within the free plan, they’re undeniably highly effective.
Right here’s the checklist of options included:
Limitless occasions
Attendee restrict: As much as 200 per yr
Limitless admins
Integrations unavailable
Electronic mail help
Exhibitor and neighborhood particulars are unspecified on the free plan
We went over the most well-liked modules that include the free model of this occasion software.
Registration:
Test-in scanner to streamline registration
Badge creator
Occasion engagement:
Q&A classes
Dialogue teams
Non-public messaging
Attendee profiles
Speaker checklist
Customizable occasion agenda
Attendee networking
Platform:
Information hub
Electronic mail help
Income era:
Exhibitor checklist, together with branding choices
Interactive ground map for easy venue navigation
*Communication and reporting are unspecified within the free plan.
Extra choices embrace digital exhibitor cubicles for file sharing and demo bookings, attendee profiles for private branding, and attendee lists that facilitate networking.
Agorify is a wonderful choice for occasion organizers who search to promote tickets at extremely aggressive fee charges without spending a dime. For these using a distinct ticketing answer or orchestrating complimentary occasions, Agorify is on the market for gratis for a most of 200 attendees.
Eventleaf
Eventleaf cell occasion app permits attendees to register on-line, entry occasion info, and work together with occasion individuals.
Let’s have a fast overview of the options which are included on this free occasion app:
Limitless occasions
Attendee restrict: As much as 100 per yr
Limitless customers
Lobbytrack integration
Electronic mail help
Exhibitor and neighborhood particulars are unspecified on the free plan
Listed here are the most well-liked modules which are utilized by occasion organizers, attendees, and exhibitors:
Registration:
Test-in App
Badge printing
Occasion engagement:
Digital classes
Stay polling
Speaker profile
Surveys and agenda particulars
Communication:
Invites and reminders
Platform:
Lobbytrack integration
Electronic mail help
*Income era and reporting are unspecified within the free plan.
With its intuitive interface, this occasion administration app permits occasion organizers to create occasion web sites and add limitless person accounts.
Webmobi
Webmobi is a cell occasion app that gives a free occasion plan, with sure options and limitations, for occasion organizers. Its free model presents attention-grabbing options that aren’t obtainable in different cell occasion functions.
A number of the important options embrace:
1 single occasion
Attendee restrict: As much as 100 per occasion
1 admin account
Integrations included
Electronic mail and chat help
Exhibitor and neighborhood particulars are unspecified on the free plan
These are the most well-liked modules included on this occasion administration app:
Registration:
Test-in attendees to occasions and classes
Badge printing
Occasion engagement:
Stay polls
Quiz and Q&A session
Interactive agenda
Personalised content material and exercise feeds
Interactive networking in real-time
Survey occasion
Communication:
Push notifications
Messaging
Electronic mail marketing campaign
Platform:
Video integration with Fb Stay, Vimeo, Zoom, and YouTube
Electronic mail and chat help
Income era:
Exhibitor/sponsor profile
Reporting:
Its free plan permits you to maximize viewers engagement by facilitating conversations. Moreover, organizers can mission real-time voting outcomes on a display.
Making a Plan for Your Upcoming Occasion
Listed here are the steps you have to observe that can assist you choose one of the best app on your occasion.
Outline your wants
Assess your finances for an occasion app
Analysis your choices and examine options
Make your choose and construct your cell occasion app
Promote your occasion
Monitor and iterate
Now, it’s as much as you!
We hope that you’ve a a lot clearer concept of what a free occasion app can give you and the steps to take for a easy decision-making course of.
A cell occasion app is not only a instrument—it is the way in which we plan, execute, and expertise occasions within the digital age.
If you happen to’re prepared to start out exploring occasion apps now, you’ll be able to all the time take the Swapcard occasion platform for a fast spin by clicking on the hyperlink under.
